We have come to the conclusion that we are changing the virtual office, or moving our Foundation to our own office(here I write when it makes sense). It is necessary to make this change in the official records.
At the very beginning, it is worth determining whether we are changing the address of the Foundation, or we are changing the headquarters of the Foundation. Changing the headquarters of the Foundation means changing the city , where the Foundation is registered. We often see notations in contracts like “ACME Inc Foundation headquartered in Warsaw” – that’s the seat and it’s a thicker issue. Change of address of the Foundation does not always mean a change of headquarters, but instead change of the headquarters of the Foundation – means that we also change the address.
Change of Foundation headquarters – what documents?
To make change the seat of the Foundation, you need to prepare the following documents:
- Annex to the Articles of Association of the Foundation with regard to the change of registered office;
- Consolidated text of the Articles of Association of the Foundation, taking into account the adopted amendments;
- If the Articles of Association of the Foundation were signed notarized, the amendment should also be in this mode (unless the Articles of Association provide otherwise)
- In the KRS form Z20 – I write about it below, you must fill in fields C.3 and C.5 (if you are changing only the address, the same C.3)
After that, all that is left is to change the Foundation’s address.
Change of address of the Foundation’s board of directors and change of the Foundation’s address in the KRS
For this purpose, you should prepare the following documents:
- Adopt a resolution to change the address of the Foundation;
this resolution may be in the form of written minutes of the meeting and should include: the title, number and date of the resolution, who adopts the resolution and the old and new address; - Fill out an application for an update in the KRS, this will be the KRS Zx form (for the KRS Z20 Foundation);
it is worth keeping at least a photo/scan of this document stamped “received” for yourself - Fee for amending the entry in the KRS – PLN 250;
- Fee for the announcement in the Court and Economic Monitor – PLN 100;
- Fill out the NIP-8 form (opens only in Adobe Acrobat Reader).
- Update VAT-R form if your tax office changes
You do not have to worry about Social Security, because to it the data will be transferred from the KRS.
You can read more about these changes here – I have to admit that these sites are getting more and more successful for them.
Virtual office in Warsaw
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