The change of ownership in the Land and Mortgage Register is an important process that formalizes the transfer of rights to a property to a new owner. Land and mortgage registers play a key role in the Polish legal system, ensuring transparency and security of real estate transactions. In this article, we discuss in detail how a change in the land register takes place, what documents are needed and how a virtual office can help simplify the entire process.
What is a land registry and why is it so important?
The land register is a public register that records information on the legal status of a property. It contains data on the owner, easements, mortgages or restrictions on the disposal of real estate. In Poland, land and mortgage registers are kept by district courts.
Any change of ownership in the land register must be formally reported and approved by the court. Without this, the new owner of the property will not be recognized as its legal holder, which can raise serious problems for further transactions.
How is the change of ownership handled at the land registry?
The process of updating the land registry can be divided into several stages. It is worth taking care of proper preparation to avoid delays and complications.
1. preparation of documents
The first step is to gather the necessary documents. The most important of these are:
- A notarial deed confirming the sale, donation, inheritance or other form of transfer of ownership.
- Application for an amendment to the land register, which must be submitted on the appropriate form. A model of the application can be found on the website of the Ministry of Justice or at the court.
- Confirmation of payment of the court fee (currently it is PLN 200 for registration of a new owner).
2. submission of the application
An application for a change of ownership in the land register is filed with the district court having jurisdiction over the location of the property. The documents can be submitted in person, sent by mail or, increasingly, electronically via the ePUAP portal.
3. verification of the application by the court
After the application is filed, the court verifies the documents and the compliance of the data. If all the formalities have been completed, the change in the land register is made and the new owner becomes officially registered. The final stage is the formal entry of the change in the land register.
The role of the virtual office in the process of change of ownership in the land registry
A virtual office can be an invaluable support in the process of changing ownership at the Land Registry, especially for those who travel frequently or operate their business in different locations. Here’s how a virtual office makes the whole process easier:
1. handling of correspondence
When changing the land register, the court and other institutions often send official letters. Virtual offices receive correspondence on behalf of the client, which avoids delays due to the inability to collect in person.
2. address representation
Correspondence at an official address is often required. With a virtual office such as Office for Teddy Bear you can use a prestigious address al. Solidarności 68/121, 00-240 Warsaw in the center of the city, which further enhances the image of your business.
3. professional advice
Many virtual offices work with lawyers and consultants who can help prepare the documents needed to update the land registry.